Tamar Valley Consortium

TVC Reporting on Attendance, Punctuality and Progress Policy

Attendance has been identified as one of the most important factors in learner success on a TVC programme. Our young people will only progress and achieve if they attend training regularly.

Both Training Providers and School/College Co-ordinators must play a part in encouraging regular attendance. Each has a different role to play but communication and co-operation between both parties is essential to support the learners appropriately.

The Training Provider Role
To report lateness and absences accurately and promptly using i-Plymouth

Schools can only support learners effectively if they have current and accurate information. Posting a cause for concern message to the school is not a punitive action - it is a caring and positive one. Please use these as frequently as necessary.

Report exceptional progress or occasions/action which will give schools opportunity to praise and reward learners.

School/College Co-ordinator Role
To collect, collate and record reports.

Investigate absences, and where appropriate implement strategies to improve attendance and punctuality.

Report concerns to parents.

Share appropriate information with the Training Provider that results from investigations into absence, lateness or cause for concerns and is necessary to the continued support of the learner.

Mechanisms for Reporting Absences up to 2008

• We require all absences to be reported to the home school/community college on the day of absence on i-Plymouth attendance tracking.
• Absence of Pre 16 students must be posted before 10.00 am
• If a learner leaves before the end of the day without prior consent this must be reported to the partner school/community college immediately (telephone may be the most appropriate)
• Full attendance records for each learner can be obtained from the i-Plymouth tracking by those with appropriate permissions.

e-Tracking  see i-Plymouth Guides

• The i-Plymouth, e-Tracking, online reporting system is operational. Log on to http://www.i-plymouth.co.uk/login.asp You will need a user name and password which is available from the TVC office.
• Attendance reporting will be completed daily
• Cause for concerns/underachievement and opportunities for praise must be posted promptly on the student's ILP with a flag posted for the most appropriate school staff member. Direct telephone call or email may be used in addition.
• Online tracking/progress reports (TP3) will be completed half termly according to calendared dates. Links to TVC Calandars can be found on the Partners Page
• Final summative report to be completed on TP3 date in Summer Term