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Attendance monitoring was tested in the Autumn Term of 2007 and has been modified in response to user needs and observations. The full roll out will begin in 2008 but this will be a pilot phase and the site will be updated and amended as needs arise. It is intended to have a full detailed manual available as soon as the final product has evolved. In the meantime the following may help.
Please note that training is available on request - contact the TVC office.
TVC will provide a talk through help line when available.
HOW TO TAKE A REGISTER WITH i-Plymouth
1. Open web site www.i-plymouth.co.uk
2. Log on giving your Username and Password
3. From your Home Page choose the 'Teaching Group' to be marked and click on ‘Timetable' If you are teaching the group on this day a shortcut will appear on your home page.
4. A timetable for this group will appear. Select the session you want to mark.
5. Click on R for (mark) Register. (V enables you to View the register, D lets you see all Dates and E - Edit entries)
6. A full class list will appear with a drop down menu (far right) that allows you to mark PRESENT, ABSENT, LATE or session CANCELLED. You can mark all students with one click and then change the few who are late or absent if this is easier by using the tool at the top of the page (under the session date and time).
7. Click the add note option for students who are late (how late/reasons) or if absence has been excused by a call or letter. This can also be used to note concerns about attendance. (Use ILP Tutor Comments for other issues - see below)
8. Do not forget to click SAVE
9. You can check the register by returning to the timetable and click V for view and edit as necessary using E
Trainers
HOW TO ENTER PROGRESS DATA USING i-Plymouth eProgress
Books (TP3s)
The TVC Guide
1. Log on
2. Your Home Page will open
3. Select the Group Collections tab from the My Groups window.
4. Select eProgress Books from the choices in the TVC window
5. From the drop down menu select the current ‘eProgress Book to view,’ to complete or edit
6. Select the teaching group (if more than one shows) and click on edit column values.
7. Select and click on the column heading to enter grades/data for each student under that heading. Unless it requires free text a drop down menu will appear. If the student has left the course or that heading is not appropriate use the No value button (otherwise grades default to A)
8. Once the column has been completed click the save new values to eProgress book to save your entries. (It is possible to return and change these)
9. Select a new column to complete.
10. Columns that are headed Comments require free text. You can prepare these in Word to check spelling and grammar and then past your comments into the boxes but be warned. You cannot cut and paste certain characters into eProgress books. These include an apostrophe ( ' ), quotation marks ( " ) and the pound sign ( £ ). You can type these directly into the column but cannot cut and paste.
Grades
You are asked to provide grades A – E in some columns and these are explained below. Use the drop down menus to give: A = Excellent, B = Good, C = Satisfactory, D = Weak, E = Development needed.
Knowledge and Understanding – Is the learner gaining the required underpinning knowledge and showing the ability to us it?
Application of Skills – Is the learner developing the necessary vocational skills?
Effort – Is the learner making satisfactory effort to overcome the difficulties and challenges.
Personal Learning and Thinking Skills
Independent Enquiry – Is the learner using initiative to find the information they need?
Creative Thinking – Is the learner exploring and finding alternative solutions to the problems set?
Reflective Learning – Can the learner look back upon what they have done, what they have discovered and recognise what has been learnt?
Team Working – Can they support others in the completion of a task?
Self Management – Can they organise themselves and their kit - overcoming routine problems?
Effective Participation – Do they join in and make a difference – players or spectators?
Percentage of course completed – Please enter a number between 0 and 100 that represents their progress towards the target qualification. Do not enter the % sign.
On Track to Complete? - Please answer yes or no if you believe the learner is on track to complete the learning aim (based on progress so far). At the beginning it may be difficult to say unless the wrong choice of course seems to have been made. In which case you may feel you have to answer no!
Free Text - You may add free text comments to explain in greater detail only if you wish.
Any problems – please call the TVC office for help. (307146) Also we are still developing this system and want to hear from you and share your experience of using mark books.
1. Open web site www.i-plymouth.co.uk
2. Log on giving your Username and Password
3. Enter your Establishment
4. Place the mouse over Administration (on the green bar -top centre). This will open a window with Users, Establishments and Groups as choices
5. Place the mouse over Users. This will open a further window with Manage Users, New Student and New Staff as choices.
6. Place the mouse over New Staff and click. This opens the form to add a student.
7. Complete First name. Last Name
8. Select Plymouth from the LA dropdown menu and the window with refresh
9. Select Establishment from the new dropdown menu
10. i-Plymouth will now search to see if this member of staff is already in the system. If not you will need to provide some details. Complete the online form and SAVE
11. Return to Home page, select Group and click Staff.
12. Select staff to add from the list provided and click SAVE
1. Open web site www.i-plymouth.co.uk
2. Log on giving your Username and Password
3. From your Home Page choose from 'My Groups' and click on ‘Open group'
4. A timetable for the current week will appear. Above this are four file labels Timetable, Register, Staff and Students. Click on Students.
5. A full list of the students in that group will appear
6. Select a student and click on ILP Summary. This will open the students page with four file labels, General Entries, Achievements, Targets and Attendance. Click Attendance.
7. A summary of TVC attendance will appear.
8. Click on Dates to the far right to see attendance by day and click Summary to view total attendance to date.
9. Click on New Tutor Comment if attendance or punctuality needs comment. Don't forget to click SAVE.
10. Click Return to Group at the top right hand side to go back to the full group list and select another student.
1. Open web site www.i-plymouth.co.uk
2. Log on giving your Username and Password
3. Enter your Establishment
4. Place the mouse over Administration (on the green bar, top centre). This will open a window with Users, Establishments and Groups as choices
5. Place the mouse over Users. This will open a further window with Manage Users, New Student and New Staff as choices.
6. Place the mouse over New Student and click. This opens the form to add a student.
7. You must give: UPN, Names, DOB and Gender as a minimum
8. Give the learner a user name and a password - it is suggested that you use an initial and a surname (ie. FBLOGGS if you have 2 Fbloggs - call one FBLOGGS2) for both initially.
9. Save
10. You can now allocate to a Year Group, Department, Tutor Group or Teaching Group if these are listed. (If not you can go back to admin and create some)
11. Back to Admin> Users> New Student to enter the next missing student.
12. To check entries go to Administration > Groups > Establishment Only and then Year, Department or Tutor.